How to Create a Voice-Over Microsoft Power Point Presentation and Convert to
MP4?

  1. You will need to have an active microphone and Microsoft Power Point on your computer, Laptop or tablet.
  2. Prepare your Slide(s) – as normal, without voice recording.
  3. Add voice recording to the Slide Show:
    1. On the tool bar at the top of the screen go to the “Slide Show” tab.
    2. Then click on “Record Slide Show.”
    3. The view should now change, and the slides will look like they are on a black background with “buttons” at the top left to “Record”, “Stop”, or “Replay.”
    4. Make sure the CAMERA IS OFF if you have one. If it’s on, you will see yourself in a small box next to your presentation. Careful as there is a preview button too, so make sure the camera is off and not just the preview.
    5. When you are ready click “Record” at the top left. Your screen will show a countdown, so you have about 3 second before it starts recording.
    6. Don’t forget to speak clearly – this is just like if you were presenting this slide in person!
    7. Click “Stop” at the top left to stop the recording.
  4. Review your recorded slide by clicking on “Replay”. Please review for quality of the presentation and volume of your voice.
  5. Complete the recording: Once you are satisfied with how it sounds, you can either hit the ESC key on your keyboard OR close the window of the recording screen by clicking the “x” at the top right. This should return you to the normal PowerPoint presentation screen.
  6. NOTICE – You should now see an asterisk next to the slide or slides in which you voiced over.
  7. SAVE as power point presentation*: Please save your presentations using the following naming convention
- “NMFWA_<Technical Session or Meeting Acronym>_<PrimaryPresenterLastName, only capitalize the 1st letter><PrimaryPresenterFirstNameInitial, capitalized>_2021” (Example: “NMFWA_MembersMeeting_WrightM_2021”) .


If you have more than one presentation for a specific meeting or session, use the same naming convention and then number them in order of intended viewing- “NMFWA_<Technical Session or Meeting Acronym>_<PrimaryPresenterLastName, only capitalize the 1st letter><PrimaryPresenterFirstNameInitial, capitalized>_<PresentationNumber>_2021” (Example: “NMFWA_MembersMeeting_WrightM_1_2021”, “NMFWA_MembersMeeting_WrightM_2_2021”, “NMFWA_MembersMeeting_WrightM_3_2021”, etc.).


Reference Acronym list later in this document. If you have two presentations is a session, contact your session moderator or the NMFWA Workshop coordinator (nmfwaworkshop@gmail.com) to determine the order of your presentations.
  1. SAVE AS MP4 File*: Select File>Select Save As. Once you have selected the File location to save the presentation, and named the file as identified in the prior bullet, open the drop down function of the “Save as type” box and select MPEG-4 Video, then hit save. Converting to an MP4 will reduce the file size.
  2. UPLOAD Presentation: Follow submittal guidance on the NMFWA Workshop’s website (https://www.nmfwa.org/workshop2022.html) “Submit Final Presentations” webpage.


*Recommend saving both as a power point presentation and an MP4 file, this way if you need to correct anything or adjust a setting to make the presentation work on the hybrid online platform, you have the
PowerPoint version easily accessible to make associated adjustments.

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